Overview¶

The Overview screen is a financial dashboard showing operational cash flow, outstanding balances, and on-demand AI commentary on your data — store by store, or for all stores combined.

How to open¶

Menu: Reports → Overview
Keyboard shortcut: Ctrl+Shift+V
Permission: owner

Control	Description
Store selector	Filter all three tabs to one store. Defaults to All Stores. Hidden when the company has only one store.
Refresh	Re-fetch the current tab's data.

The screen has three tabs: Cash Flow, Outstanding, and AI Analysis.

1. Cash Flow tab¶

The operational cash flow over a given period is computed as:

Income − Purchase Orders − Expenses

Cash flow is a measure of your business's financial health. For best results, keep accounts receivable, accounts payable, and expenses up to date.

What's included¶

Income — customer payments received, as recorded on the Accounts screen (Accounts Receivable side).
Purchase Orders — payments made to suppliers, as recorded on the Accounts screen (Accounts Payable side).
Expenses — operational expenses paid, as recorded on the Expenses screen.

Periods compared¶

For each section the table shows three rows:

Period	Window
This month	First of the current month → today
Last 30 days	30 days ago → today
Last 90 days	90 days ago → today

Columns¶

Column	Description
Current	Sum for the current period window.
Prior	Sum for the equivalent prior period of the same length, ending the day before the current window starts.
Average	Rolling 6-month daily average × number of days in the current window — directly comparable to Current, not a daily rate.
Variation	Percentage difference between Current and Prior.

The Variation column is colour-coded:

For Income, positive = green (good), negative = red (bad).
For Purchase Orders and Expenses, the colours reverse — higher spending is bad, so positive variation is shown red.

Bar charts¶

Each section also has a small bar chart comparing Current vs Prior for each of the three periods. The accent (orange) bar is the current period; the muted bar is the prior period.

Operational cash flow summary¶

At the bottom of the tab, a single-line summary shows the operational cash flow for the Last 30 days window:

Income (last 30 days) − Purchases (last 30 days) − Expenses (last 30 days)

This figure should ideally be positive. A consistently negative 30-day cash flow indicates the business is spending more than it brings in.

2. Outstanding tab¶

Real-time totals of money owed to and by the business, broken down by store.

Sections¶

Section	Description
Accounts Receivable	Money customers still owe — the sum of all negative customer balances per store.
Outstanding Purchase Orders	Money the business owes suppliers — the sum of all negative supplier balances, attributed to the store(s) where each supplier has purchase orders.
Unpaid Expenses	Expenses recorded but not yet paid (no payment date set).
Clients in Credit without Orders	Customers who have paid more than the total of their orders — they are in credit and will likely place future orders against the credit.

A section is hidden when its total is zero.

Average Lag¶

For Accounts Receivable and Outstanding Purchase Orders, an Average Lag column shows the typical number of days between the order date and the payment date — a rough indicator of how quickly customers pay you / how quickly you pay suppliers.

Net outstanding balance¶

At the bottom of the tab:

Accounts Receivable − Outstanding Purchases − Unpaid Expenses − Clients in Credit

A negative net balance is normal — it represents the cost of restocking and preparing for future sales. Optimally, a negative net should be smaller than the expected sales of the coming month.

3. AI Analysis tab¶

Generate concise, AI-written commentary on the cash flow and outstanding data shown on the other two tabs.

Paid service

Each AI generation is charged to your AI usage account. The estimated cost is shown before you click Generate. Use it sparingly — typical cost is around R$ 0,04 per report or anomaly check, R$ 0,02 per follow-up question.

Two starting actions¶

Button	What it does
Generate Report	Produces a 2–3 paragraph summary: overall financial health, the most significant risk or opportunity, and (optionally) one concrete action to consider.
Identify Anomalies	Returns a bullet list of values that deviate significantly from the rolling average (>25% drift) or have unusually long payment lag (>30 days), followed by a brief overall assessment.

Follow-up questions¶

After a report or anomaly check is shown, you can ask follow-up questions in the input field. The AI sees the same numerical data plus the prior response, and answers concisely without repeating earlier analysis.

Three suggested questions are also presented as clickable chips after each generation — click one to copy it into the input field, then edit or send as-is.

Generate New Analysis¶

Resets the AI tab to its starting state and clears the conversation history. The next generation starts fresh with no prior-response context.

What the AI can and cannot see¶

The AI receives only the aggregated figures shown on the Cash Flow and Outstanding tabs — totals per period and per store. It does not see:

Individual customer, supplier, or expense records
Order details, product lists, or line items
User identities, dates of specific transactions
Anything from other screens

This means the AI can comment on trends and ratios, but cannot identify specific clients, items, or transactions.

Output language¶

The AI commentary is always written in Brazilian Portuguese, regardless of the app's interface language — it is intended for the business owner and matches the convention of financial reporting in Brazil.