Petty Cash¶
The Petty Cash screen shows a financial summary for the selected period: customer receipts and expense payments, with totals broken down by payment method.
What's included¶
- Receipts are the customer payments recorded on the Accounts screen (Accounts Receivable side).
- Expenses are the day-to-day operational expenses recorded on the Expenses screen.
Supplier payments are not petty-cash expenses
Payments made to suppliers (Accounts Payable) do not appear on this screen. Only operational expenses recorded on the Expenses screen count as petty-cash expenses.
How to open¶
- Menu: Financials → Petty Cash
- Keyboard shortcut:
Ctrl+Shift+P
Screen layout¶
The screen is divided into three side-by-side panels:
- Receipts (left) — customer payments received in the period.
- Receipts by Method (centre) — subtotals grouped by payment method, followed by the overall summary (Gross Receipts / Payments / Net Receipts).
- Payments (right) — expenses paid in the period.
Toolbar controls¶
| Control | Description |
|---|---|
| From / To | Date range for the query. Defaults to today. |
| User | Filter by a specific user or view all. The user list depends on the current store. Only available to users with the petty_cash:all_users permission. |
| Search | Runs the query with the current parameters. |
User filter and till-only expenses
When a specific user is selected, the Expenses table shows only that user's own-till entries — i.e. expenses with Source = From Till. Selecting all users shows all sources.
Payment method filters¶
Each panel has a method selector populated from the results. Choosing a method hides the other rows and updates the visible total below the panel. The total label shows the selected method name, or ALL when no filter is active.
Discounts
Discount rows are shown with strikethrough text and are excluded from the gross receipts total — unless the DISCOUNT filter is active, in which case only discounts are summed.
Summary panel¶
The centre summary panel shows complete totals for the current query:
| Row | Description |
|---|---|
| Gross Receipts | Total receipts, excluding discounts. |
| Payments | Total expenses for the period. |
| Net Receipts | Gross Receipts minus Payments. |
Summary values update only when a new search is run, not when method filters change.
Fields — Receipts¶
| Field | Description |
|---|---|
| User | User who recorded the receipt. |
| Date/Time | Date and time the payment was received. |
| Client | Client name. |
| Order No. | Associated order number, if any. |
| Method | Payment method (e.g. CASH, CHEQUE, PIX). |
| Amount | Amount received. |
| Observations | Additional notes about the receipt. |
Fields — Payments¶
| Field | Description |
|---|---|
| User | User who recorded the expense. |
| Date/Time | Date the expense was paid. |
| Source | Payment origin: From Till or Other. |
| Category | Expense category and subcategories. |
| Description | Notes about the expense. |
| Method | Payment method used. |
| Amount | Expense amount. |